Source to Pay for Energy & Infrastructure

The grid needs to expand, and it needs to happen now. Grid operators and infrastructure companies are investing in cables, substations, and pipelines like never before, all while contractors, technicians, and components remain in short supply. Yet, many organizations lose precious time on the back end: technical administrative staff spend significant time on work orders, purchase orders, and goods receipts. A work order sits idle because materials were ordered too late. S2P & More structures procurement and payments so that the primary process never has to wait for administration.

Why S2P in Energy & Infrastructure is different

In Energy & Infrastructure, everything revolves around projects and work orders. Consequently, procurement is not a support process, but a direct link in execution: without timely ordered components or contracted capacity, the shovel never hits the ground. At the same time, these are high-value projects, and the sector is subject to public procurement regulations. This requires contracts that you know, actively monitor, and re-tender in a timely manner.

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The biggest misconception? That one procurement process works for everything. Many organizations in this sector use SAP and generate plenty of purchase orders, but the underlying process fails to distinguish between different flows. The result: business staff spend a lot of time creating work orders and purchase orders, performing all sorts of hidden tasks to process goods receipts, dealing with invoices that get stuck due to price or quantity discrepancies, and managing scope creep that goes unnoticed. The solution lies in differentiation: every ordering flow gets its own, appropriate route.

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Bestelstromen in Energie & Infra met bijbehorend passend Source-to-Pay proces
Bestelstroom Kenmerken Passend S2P-proces
Aannemerij Hoge bedragen, raamcontracten, meerwerk, ketenaansprakelijkheid Afroep op raamcontract, prestatieverklaring per fase, meerwerkproces, G-rekening, waar mogelijk self-billing
Componenten & materialen Lange levertijden, schaarste, technische specificaties Behoefte vanuit werkorder of MRP, leveringsplannen, catalogus voor standaarddelen, three-way match
Inhuur Schaars talent, uurtarieven, risico op schijnzelfstandigheid Inhuur via VMS of broker, urenfiattering als ontvangst, self-billing
NPR niet-productgerelateerd Veel kleine bestellingen bij veel leveranciers Catalogi en punch-out, guided buying, drempelwaarden, lean goedkeuring

Three procurement challenges in Energy & Infrastructure

At Energy and Infrastructure companies, we see these three challenges recurring structurally:

Building under high voltage
Many POs, little flow
Control under NIS2 and public procurement obligations
"Many organizations in this sector have a high PO percentage. That sounds positive, but creating the PO and processing the goods receipt often takes up a lot of time from scarce personnel."

– Ewald Schaap, Senior S2P Expert | S2P & More

Our Approach for Energy & Infrastructure

  • Spend and process analysis per ordering flow
  • Requirements analysis with Procurement, Finance, Projects, and Asset Management
  • Design of differentiated ordering flows in SAP (ECC and S/4HANA)
  • Contract management and procurement calendar for contract terms and re-tendering
  • Supplier management and NIS2: risk classification and certificates
  • Software selection and procurement guidance for S2P, CLM, and VMS solutions
  • Project management at S2P implementations
  • Preparing for mandatory e-invoicing and Peppol
  • Training and adoption for buyers, project managers, and accounts payable

Our processes

Source-to-Pay

Baseline measurement & analysis

What % of the spend is contracted? Do I have insight into my current commitments? What risks am I facing and, most importantly, how does the internal customer experience the S2P process? Before starting a Source-to-Pay project, it's important to understand your current position.
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Source-to-Pay

Business case & plan of action

Having guided dozens of Source-to-Pay improvement projects, we are able to quickly develop a powerful and complete plan of action or business case with all the elements that belong in it. We provide realistic time estimates and ensure all activities are accounted for. In addition, you will gain insight into a logical approach for your S2P challenge that fits your organization and the goals you want to achieve.
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Source-to-Pay

Market orientation & software selection

The Source-to-Pay software market is large, complex, and commercially driven. Every vendor claims to have the best solution for your organization. S2P & More is the only provider in the Netherlands that guides this selection process completely independently: without vendor bias or hidden agendas. We ensure you choose the right software based on your processes, your users, and your strategic goals. Not what the market sells, but what your organization needs.
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Source-to-Pay

Process design & purchasing channel strategy

Every organization procures differently, yet most organizations handle all their purchasing in the same way. This leads to unnecessary complexity, user frustration, and a loss of control over spend and compliance. S2P & More designs your procurement processes to align with how your organization operates: by procurement type, by ordering channel, with the right balance between user-friendliness and control. This way, smart procurement becomes the standard, not the exception.
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Source-to-Pay

Roll-out & Implementation

An S2P implementation is more than just installing software; it's an organizational transformation. Making the right technical choices, getting the organization on board, onboarding suppliers, and building buy-in among end-users: these are the factors that determine whether your implementation succeeds or stalls. S2P & More has navigated these challenges dozens of times with Dutch and European organizations. We know exactly where things go wrong and how to prevent it.
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Source-to-Pay

& More!

This service from S2P & More supports organizations in the post-S2P implementation phase. The critical period where adoption, PO percentage, and ongoing management are truly put to the test. The go-live is a milestone, but certainly not an endpoint. That's when the real work begins: ensuring the organization fully embraces the new system, boosting adoption, and evolving the system to match your ambitions.
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& More!
Baseline measurement & analysis
Business case & plan of action
Market orientation & software selection
Process design & purchasing channel strategy
Roll-out & Implementation

What are the benefits of S2P optimization for Energy & Infrastructure?

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  • Less manual work and a true PO percentage: the right route for every ordering flow
  • Work orders and projects that don't wait for materials or call-offs
  • Invoices that pass the matching process first time right, even in contracting
  • Full visibility into contracts, terms, and re-tendering
  • Demonstrable control over supplier risks under NIS2
  • Insight into project budgets, commitments, and additional work
  • Ready for mandatory e-invoicing (expected from 2030)

Organizations such as Enexis, Stedin, ProRail, Vitens, Port of Amsterdam, BAM and Dura Vermeer work with us to future-proof their procurement and payment processes, including during complex SAP and S/4HANA transitions.

‍SAP S/4HANA and S2P software in Energy & Infrastructure

SAP is the standard in Energy & Infrastructure. Its strength lies in the integration with projects (SAP PS) and maintenance (SAP PM): requirements originate in the primary process and flow directly into procurement. As many organizations migrate from ECC to S/4HANA , now is the perfect time to redesign ordering flows according to best practices, rather than carrying over legacy customizations.
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Surrounding this, we see SAP Ariba, Coupa, Ivalua, and Jaggaer, procurement platforms like TenderNed and Mercell, standalone CLM and VMS tools, and Peppol. S2P & More is independent: we advise on which combination is the right fit and how to integrate it with SAP.

Let's connect

We advise grid operators, infrastructure companies, and contractors on optimizing their Source-to-Pay processes. Schedule a no-obligation consultation with Ewald Schaap, S2P Specialist for Energy & Infrastructure, and discover which procurement workflow will yield the greatest gains for you.

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Derek Hooyman S2P & More
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FAQs

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