Source-to-Pay for Education: More Efficient Procurement, Contract and Invoice Management
Educational institutions are faced with rising administrative burdens, tight budgets, many different (small) orders and a large group of decentralized buyers. From teachers to support staff, everyone orders, but not everyone is a buyer. This requires smartly designed Source-to-Pay processes and a clear purchasing channel strategy.
How to work more efficiently in a complex educational environment
A well-designed Source-to-Pay process helps teaching staff, while providing overview and control. S2P & More helps educational organizations digitize and optimize their purchasing, contract and billing processes — with an eye for the culture and practical reality within schools.
Smart processes. Less administration. More space for good education.
Challenges in Education
Within Education, we recognize these challenges as top challenges in Procurement and Finance.
“Everyone deals with change differently. Take people by the hand. Continuing, explaining, explaining and explaining again help with this. This takes time, but it also pays off!”
What is our approach to Education
- Process analysis from purchasing to payment
- Develop a purchasing channel strategy for the wide diversity of purchases
- Software selection process for the S2P/P2P platform
- Implementation of cash and pass systems for small orders
- Project Management for Implementation of Processes and Systems
- Training & adoption help for decentralized buyers
We help educational institutions future-proof their entire Source-to-Pay process. This starts with a sharp analysis of all steps from purchasing needs to payment, followed by selecting the S2P or P2P platform that best suits the organization. We then supervise the implementation, including seamless integration with systems such as AFAS or other financial systems. We also organize contract management and supplier management professionally and clearly, so that agreements are better used. Finally, we provide practical training and adoption, so that decentralized buyers can work easily, quickly and compliantly within the new process and comply with laws and regulations.
Our processes
What does it result in?
- Students and teachers can order and purchase quickly and efficiently
- Faster invoice processing times
- Fewer errors & higher compliance
- More efficient collaboration between support services and teaching staff
Education requires easy-to-use processes, recognisable mandate structures and good links with systems such as AFAS, ProQuro, Proactis or Onventis. We are already helping schools such as Fontys, Mbo Rijnland, ROC van Amsterdam, ROC midden Nederland to standardize processes without making them unnecessarily complex for non-buyers.
Let's connect
We advise educational institutions and many other organizations on how to optimize and make their Source to Pay processes more sustainable. Schedule an informal consultation with Maarten, an expert in S2P in Education, and find out where your opportunities lie.
